Basic Policy for Preventing Misuse of Competitive Research Funds at Vision Incubate Co., Ltd.

Vision Incubate Co., Ltd. has established the following basic policy on measures to prevent misuse of competitive research funds, in accordance with the “Guidelines for Management and Audit of Public Research Funds at Research Institutions (Implementation Standards)” (Ministry of Education, Culture, Sports, Science and Technology). The company is committed to appropriately managing and operating competitive research funds.

Clarification of Responsibility Structure

To ensure proper management and operation of competitive research funds, the roles, authorities, and responsibilities of internal managers are clearly defined and made public through the internet and other means.
○Chief Management Officer：CEO
○General Management Officer：Director
○Compliance Promotion Officer：Head of Planning and Management Department

Development of an Environment that Underpins Proper Management and Operation

1) The rules for using competitive research funds and accounting rules will be clearly defined and properly implemented.
2) To prevent fraudulent activities, thorough compliance education will be provided to employees and other related personnel.

Understanding Factors Contributing to Fraud and Formulating and Implementing Fraud Prevention Plans

1) Factors contributing to fraudulent activities will be identified, and countermeasures such as fraud prevention plans will be implemented.
2) A Fraud Prevention Plan Promotion Committee will be established as the department responsible for implementing the fraud prevention plan.
3) The Fraud Prevention Plan Promotion Committee will collaborate with auditors to strengthen the oversight system.

Proper Management and Operation of Research Funds

To ensure proper budget execution, an effective checking system will be established, and the status of budget execution will be accurately monitored.

Promotion of Information Sharing

A consultation and reporting desk for inquiries and reports related to the use of competitive research funds and administrative procedures will be established.

Consultation and Reporting Desk
Vision Incubate Co., Ltd.　Planning and Management Department
Location：1st Floor, Incubation Creation Center, Kakuma-machi, Kanazawa, Ishikawa 920-1192, Japan
E-mail：administrator（at sign）visionincubate.com

Monitoring Methods

1) A monitoring and audit system will be established and implemented to ensure the proper management of competitive research funds.
2) To prevent the monitoring from becoming a mere formality, regular inspections will be conducted.